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Caucus Board Meeting

Snowmass Capitol Creek Caucus

Regular Meeting Agenda

October 18, 2016


Basalt Fire Substation

Lazy O Ranch

Snowmass Creek Road

Snowmass, CO 81654

7:00 Call to order, roll call, establish quorum

7:05 Introduce/acknowledge guests and presenters

7:10 September Meeting Minutes

7:15 Election postponement

  • Timing

  • As soon as BOCC rules on Caucus; within the monthly meeting cycle

  • Leave nominations/applications period open until further notice

  • Candidates as of today

  • David Chase

  • Aaron Oakley

  • Gib Gardner (nominated by Sue Helm)

7:45 By-Laws ~ review and improve

1.Bylaw revisions to improve participation, fair representation, transparency and communication.

oBoard size and whether there should be a President (which is a very big volunteer job) or a paid moderator who running the meetings, insuring timely distribution of agendas and committee reports, and timely referral letters, 990s, elections, etc 

oWays to improve involvement from those throughout Old Snowmass, e.g:

  • 8 from each valley?

  • Reps from each HOA?  

  • Perhaps one rep from each family holding over 1000 acres (Harvey, Child, McBride, Hildebrand, and the Monastery).

oRevamp rules that disadvantage second home owners by providing current Technology for Video Conferencing for those unable to attend, whether it be a local resident who must miss one meeting or a another members who will need to miss a whole series of winter meetings.

  • GoTo Meeting, Zoom

2.Bylaw changes to ensure active participation by all Directors, shorter meetings, requirements to serve on some #  committees, Board committees business to include minutes that can be distributed, etc

3.Timeline for Agenda development so a DRAFT agenda out several days in advance soliciting additions or comments 

4.Discuss the readiness to use consultants and/or recruit volunteers from the Caucus area for big projects like the Master Plan revision or Website and communications outreach upgrade. 

8:45 Additional business

9:00 Adjourn




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