Monday, 16 November 2009 00:00
Board Members in Attendance: Kathy DeWolfe, Frieda Wallison, Rick Heede, John Clark, Ken Smith, Tim McFlynn, Barb Sullan, James Brundige, Brad ZaninOn Phone: Jan Martin
Guests: Andi Korber, Jennifer Barr, Charlie Wells, Shawn Clark
The meeting was called to order by Tim at 7:10pm
I. Approval of Oct. Meeting Minutes.
John Clark provided a paragraph to add.
Motion: Ken moved to approve. Barb seconded, all approved.
II. Treasurer’s Report.
Tim reported we’ve had some very generous contributions. The current balance is $87,000.
Tim suggested the Caucus print a nice notecard to use for thank you’s. Patsy and Holly will create the card. Brad will check with Amy on whatever form letter is currently available, and will get Quick Books software from her.
III. Board Comments and Announcements.
Tim encouraged all Board members to give their contributions to the Caucus by the end of the year. It would be nice and set a good example to have 100% of the Board as contributors.
The new phone number for Board members to call in for meetings is: 927-7687.
IV. Land Use Applications.
Joseph Site Plan, Special Review for a TDR Receiver Site and Minor Amendment to a Development Permit.
25 acres, with existing 5,027.8 sf house on 235 Wildcat Way
Comments due: December 11, 2009
Andi Korber, the planner with Land and Shelter, spoke on behalf of owners Jennifer Barr and Charlie Wells, who were also in attendance. The owners would like to designate the land as a receiver site for one TDR and expand the buildings to a total of 8,250 sf. Kathy, Patsy, Steve and Ken had done a site visit earlier. Since their nearest neighbors had requested and received permission for a TDR, and this was a large parcel, where structures are not seen from any roads, it seemed appropriate and fair that the parcel be approved as a receiver site.
Motion: James moved to approve the application, noting that the TDR should come from the Old Snowmass area, as the Master Plan is very specific on this. Also an effort should be made to lessen the visual impacts from neighboring properties. Patsy seconded. All approved.
Sparks Followup.
Four Caucus Board members revisited the site with the architect, the planner, a member of the Shield O HOA and Suzanne Wolff from the County. Our Board members felt the new envelope, where it expanded into an already disturbed area would not be a problem. Steve felt the CDU would have been better located pulled back from the edge of the hill, and attached to, or adjacent to the garage, rather than right up against the front of the parcel, where it would be more visible from other parcels and roads. He questioned whether the CDU needed to be positioned to attain the most desirable view. Steve had suggested we recommend a site plan review be conducted and that the Caucus be in the loop during such review to ensure the ridgeline is considered, and the project is in compliance with our Master Plan.
Motion: Frieda moved to approve the application in accordance with Steve’s recommendations. In particular, that the CDU is approved, subject to where it is sited. Rick seconded. All approved.
Lindholm Followup.
The Caucus had approved this application at the Oct. meeting, however, subsequent to that meeting, the owner wished to raise the height of the mounted solar panels to 16’, as opposed to 10’. What was in the beginning acceptable to neighbors, then became unacceptable. (since these minutes, the controversy made the headlines of the local papers on 11/20/09).
Tim had forwarded a memo on the topic of renewable energy (solar, pv, wind and micro-hydro), and asked what steps the Caucus should take to be at the forefront of these emerging issues. A committee was formed to learn about the new energy efficient technologies; research progressive models in other communities (Santa Barbara has a 40 page design guidelines book); Pitkin County’s position and plans for future codes; to identify experienced people who can attend a Board meeting to educate the Board; and to recommend the next steps, i.e., amendments to our Master Plan; participation in County meetings and work sessions leading to Code amendments, etc. Volunteers for the Committee were Barb, Rick and Ken. Frieda mentioned the BOCC has a deadline of Dec. 2 to discuss the issue. It would be good to get them a packet of our recommendations the week before, or ask them to put that meeting off until we can do further research, which might actually be very helpful to them.
Troutman, Collins, TCBG, Brothers.
Because the Caucus had just received these four additional land use applications, and some will take longer to research and deliberate, it was decided to discuss these at a meeting on December 14th.
Troutman was a little ambiguous…we need to ask Mike Kramer what he would like us to do on that one.
V. Election of Board Officers.
Motion: John moved to approve the slate of officers. Patsy seconded, and all approved. The Officers are:
President: Tim McFlynn; Vice President: Frieda Wallison; Secretary: Kathy DeWolfe; Treasurer: Brad Zanin.
VI. ByLaws for Executive Sessions.
Frieda had proposed a sentence to be added to the ByLaws, dealing with the ability of the Board to enter into Executive Sessions. Minutes of such sessions should make reference to the subject matter, but not include any notes.
Motion: Tim moved to approve the amendment. John seconded the motion. All approved.
VII. Code Provision Committee.
They are working with Community Development to set up a presentation before the BOCC. Also visiting other Caucuses, to engage them in what we are trying to accomplish.
VIII. Donations.
A blast e-mail has been sent out soliciting donations. Patsy had asked if a year-end fundraising letter would be appropriate. The general consensus was it would be expensive to mail to every resident, but perhaps people who donated last year should receive a letter or phone call. Holly and Patsy will decide how to proceed.
IX. Executive Session.
Motion: James moved to go into executive session to give an update from the Water Committee.
Tim seconded, all approved.
At 9:10 pm the meeting was adjourned. Next meeting will be Monday, December 14.
