Monday, 20 June 2011 19:15

Present - Steve Child, John Clark, Kathy DeWolfe, Jan Martin, Seth Sachson, Emily Smith, Frieda Wallison, John Zabriskie

Absent - Patsy Batchelder, Rick Heede, Tim McFlynn, Holly McLain, Ken Smith, Barbara Sullan, Brad Zanin  

Also present - Michael Vernon, Tom Newland

Frieda Wallison called the meeting to order at approximately 7:15 p.m.

I.  Approval of Minutes from May 16, 2011
John Clark moved to approve the May meeting minutes. John Zabriskie seconded. All approved.

II.  Treasurer’s Report
Frieda Wallison submitted a report in Brad’s absence and stated that the YTD bank balance is $59,668, YTD income is $13,300, and YTD expenses are $32,594.

III.  Fundraising
Holly McLain and Seth Sachson will get together prior to the July Caucus meeting in order to discuss possible dates and ideas for our Summer fundraiser.               

IV.  Land Use Committee – Tillman Application
Tom Newland, representing the estate of John Tillman, described the estate’s application for approval of a proposed site plan for Lot 15 at Shield O Terraces, 707 Shield-O Rd. Kathy DeWolfe stated that the Land Use Committee supports the application.  Michael Vernon, President of the Shield O Terraces Homeowners Association, indicated that the HOA had no objection to the application at this point. Kathy DeWolfe made a motion to recommend approval to the BOCC and Emily Smith seconded.  Steve Child and John Zabriskie expressed their concern that the house on the property be properly screened from Snowmass Creek Rd.  Jan Martin indicated that the Caucus Board recommendation should be conditioned on story poles being erected to assure that the house could not be seen from Snowmass Creek Road.  Board members also indicated that the size of the house should be 4,000 square feet or less, as the applicant is presently proposing.  Subject to that square footage limitation, Steve and John’s recommendation on adequate screening, and a site visit by the Land Use Committee to view the story poles, the Board voted unanimously to recommend approval of the Tillman application.

V.  Code Committee
Jan Martin stated that she, John Clark, Frieda Wallison and Holly McLain attended the BOCC’s first reading of proposed Land Use Code changes relating to agricultural buildings.  She reported that at first reading the BOCC directed County staff to rewrite the proposed language to follow more closely the recommendations of the Caucus’ Code Committee and submit the revised language at the BOCC’s meeting on July 13.  Jan stated that she appreciates the support of the Caucus Board members and other interested parties who wrote letters to the BOCC regarding the proposed Code changes.

VI.  Board Membership
The question of whether Kate McBride continued to be a member of the Board was next discussed.  It was noted that Kate had missed a number of consecutive meetings and had previously indicated to one or more Board members that it would not be possible for her to participate in Board meetings either by phone or in person because of family matters.  It was agreed by the Board members present that under the circumstances, Kate had effectively resigned from the Board. The Board voiced appreciation for Kate’s past contributions and expressed the hope that she would rejoin the Board when her circumstances allow.  Frieda indicated that she would contact Kate prior to the next Board meeting to let her know about the Board’s determination.

The Board members asked Frieda to also speak with Brad Zanin regarding his ability to continue to serve on the Board given his busy schedule.

VII.  Weed Committee
Steve Child reported that he has not had time to form a weed committee, but would do so.  He stated that last year, a “Weed Day” was held at the Monastery in which a number of residents participated and which involved pulling weeds and learning about them.  Steve proposed organizing a similar event this year.

The Board then went into executive session to discuss water issues.

Following the executive session, Jan Martin moved that the meeting be adjourned and  Emily Smith seconded the motion. All approved. The meeting adjourned at approximately 9:00 p.m.